Email Writing: Helpful sentences

Posted by Shujin Wu on December 13, 2016


  • I hope that your week is off to a great start.
  • Hope you had a great weekend.
  • Hope your’re well/Hope you are doing well.
  • I hope this message finds you well.
  • Pertain to…
  • As communicated earlier…
  • I’m writing to inquire about…
  • Further to out conversation earlier
  • As checked with..

Ask for Help

  • At your convenience, would you please send me…..
  • Would you please do..
  • Should you be so kind as to do..
  • Please could you tell me if ..
  • I would like to know..
  • I would be grateful/thankful if you could…
  • I would appreciate knowing xxx
  • I would appreciate information about….
  • I would appreciate your help.

Answer questions

  • Hope this answers your questions. Let me know if further detail/explanation would be helpful.

Ask for advice

  • Our team would appreciated your insight/input on…
  • Please let me know your thought on this
  • Please give your comments if any.
  • Due to the short time frame for this proposal, prompt reply is greatly appreciated

Cancel meeting

  • I want to be mindful of your time and we don’t have any updates at this point; therefore I suggest that we cancel/rechedule today’s meeting. If you disagree or need assistance, please let us know.
  • My appologies for the late notice, but I need to rechedule tomorrow’s call. There remain a few open items we need to address, therefore I will send out a new invite once we agree upon a time.


  • My sincere apology for this unfortunate situation. I will address to my team immediately. Again, please accept my most sincere apology.

Draft file

Attached is the draft xx file. It’s still a work in process but I would like to see if anything immediate stood out to you as odd or worthy of follow-up.

Meeting summary

  • Thank you for making time on a very busy Friday afternoon to join our discussion. I hope we were able to provide clariry on… Attached is a summary of what we discussed today.

Thank you

  • Thank you for your assistance
  • Thank you for your kind support
  • Please let me know should you have any further questions
  • Your prompt response on this will be highly appreciated.
  • Thank you for your precious time
  • Thanks for your prompt reply
  • Thanks for your kindly feedback
  • Many thanks for your support
  • Please kindly share us a feedback by today
  • A prompt reply would help us greatly
  • Should you have any questions, please let me know.
  • If you have any questions, please feel free to reach me out.


  • I will keep you posted
  • I will keep you in loop
  • I will keep you updated


  • Attached please find the most up-to-date information on/regarding/concerning


  • To whom it may concern,
  • Dear Dir or Madam,

Auto reply

  • Thank you for your email. I will be out of office on vacation from XXX-XXX with no access to emails. I apologize for any delay in response to your email. I will respond to your email as quickly as I can when I return to the office on Monday, April 18th. Thanks.
  • Thank you for your email. I am out of the office in meetings on XXX and XXX with limited access to email. If you need immediate assistance,, please contact me via my mobile phone. Thank you.

suggest a call

  • Once these final steps are finished, I would suggest having a brief call to discuss our findings and recommendations for next steps. Would you please provide a few times the week of XXX that work within your schedule and I will send the calendar invite?


  • Sorry for any inconvenience caused
  • Please find below my replies to your questions, marked in RED
  • I will check with our financial/marketing/sales team.
  • My reply/comment/draft is subject to the review by our finacial/marketing/sales team.
  • I will revisit/come back to this issue when…
  • Just to clarify/ Just for the sake of clarity..
  • Just to make sure we are on the same page


  • We would appreciate it if you could send us the bussiness proposal at your ealier convenience.
  • Could you kindly send us the bussiness proposal as soon as possible
  • We would appreciate it if you could…as soon as possible
  • We will do this the first thing/ on the top priority tomorrow morning.
  • I will be generally available next week.
  • Please drop me a call or email when you have time.
  • Your early response is much/highly appreciated. (催促别人尽快回信的礼貌说法)


  • Thank you for your email.
  • Further to/ Following my email yesterday
  • Could you kindly let us know…
  • Sorry for my late reply.
  • On a seperate note/ On a different note… (有时候你跟对方发邮件说一件事情,末了想起另一件不想干的事)


  • I will be on vacation/ I will be on annual leave/ I will be travelling next week.


  • Due to time constraints/time limit
  • Based on the level of information as of today
  • According to the oral information of XXX


  • Do you have any updates on..
  • Have you got any response from..



  • Will do.
  • On it now!
  • Will send over a draft by the end of the day
  • I’m having trouble accesing XYZ’s site. Might have to get back to you tomorrow. Is that okay?
  • I have a lab report and a problem set due on the same day. Could I have an extensition till wednesday?
  • I’m working on a memo ABC needs for his mtg this pm. Should I talk to ABC?
  • I’m not feeling well today and will take the afternoon off. Please let me know if you need me tomorrow.


  • Received with thanks.
  • How’s your XYZ going?
  • Wanted to clarify something with you. Could you call after 3?
  • Shoot me an email when you are free.
  • I’m on the road this week. Will get back to you next Monday
  • Cc’ing our colleague in HK who will help you on this matter.


  • to 代替 in order to
  • regarding 代替 about
  • before 代替 prior to
  • 快速回复用prompt reply
  • by 代替no later than
  • since 代替 due to the fact that
  • 用另一封邮件:by my separate email